PRIVACY POLICY
Kings Youth Development Charitable Trust
Kings Youth Development Charitable Trust respects your privacy and is committed to protecting the personal information we collect and hold. We handle personal information in accordance with the New Zealand Privacy Act 2020.
Information we collect
We may collect personal information when you contact us, complete a form, make an enquiry, participate in one of our programs or initiatives, seek support from the Trust, make a donation, volunteer, partner with us, or otherwise interact with the Trust.
This information may include your name, contact details and information you choose to provide about yourself, your child or another young person.
Where necessary for a particular program or support application, we may also collect additional information relevant to assessing eligibility, providing support, participant safety, emergency contact requirements or administering the Trust's activities.
We only collect personal information that is reasonably necessary for our activities and charitable purposes.
Why we collect information
We may use personal information to:
• respond to enquiries and communicate with you
• assess requests for assistance or participation
• administer Trust programs, projects and activities
• provide appropriate support to young people and families
• manage donations, partnerships and volunteer involvement
• maintain appropriate records and meet our legal, governance and reporting obligations
• help keep participants safe while taking part in Trust activities.
Providing personal information is generally voluntary. However, if information required to assess an application, respond to an enquiry or safely provide a program or service is not provided, we may be unable to proceed with that request or participation.
Information about young people
Because our work involves children and young people, we take particular care with information relating to them. We will only collect information that is reasonably necessary for the relevant purpose and will handle it with appropriate care and confidentiality.
Information received from other people
In some circumstances, we may receive personal information about a young person or family from another person or organization, such as a parent or caregiver, school, coach, community organization or referral partner.
Where required, we will take reasonable steps to make the person concerned aware that we have collected their information, why it was collected, who may receive it and their rights in relation to that information.
Sharing information
We do not sell personal information.
We may share personal information where reasonably necessary to carry out the purpose for which it was collected, with the person's authorization, with service providers assisting the Trust, or where disclosure is required or permitted by law.
Where practical, we limit
the information shared to what is necessary for that purpose.
Storage and security
We take reasonable steps to protect personal information from loss, misuse, unauthorized access, disclosure or alteration.
Personal information may be stored electronically or in secure physical records and may be held using reputable third-party service providers used by the Trust to operate its website, communications and administration.
We retain personal information only for as long as reasonably required for the purpose for which it was collected or to meet our legal and record-keeping obligations.
Accessing or correcting your information
You have the right to ask for access to personal information we hold about you and to request correction of that information if you believe it is inaccurate.
Contact us
If you have a question about this Privacy Policy, would like to access or correct your personal information, or have a concern about how your information has been handled, please contact:
Kings Youth Development Charitable Trust
Bream Bay, Northland, New Zealand
Email: kingsyouthdevelopment.ct@gmail.com
Phone: +64 21 24 800 24
*Last updated: September 2026